Legal Secretary/PA

Family Department Ramsden Street Huddersfield

We are looking to recruit a full time Legal Secretary/PA based at our Huddersfield town centre office. The role is to support the head of the family department. Initially covering a maternity leave you will be office based but will develop into a permanent position beyond this. The candidate would ideally have previous experience within family but could suit a bright law graduate with the right attitude.

Overview, skills and experience
To provide effective secretarial and administrative support to the fee earner to enable them to operate at optimum efficiency
Excellent word processing and audio typing skills
Efficient and well organised, with good diary control
An effective communicator, both orally, and in writing, who is confident dealing with clients and third parties
The ability to work to deadlines
Previous experience as a family legal secretary

Main Responsibilities
To prepare correspondence and documents.
Preparation of court documents and bundles
Administration of client files, which will include daily filing and the opening, closing, storage and retrieval of files in accordance with the detailed procedures contained on the Intranet.
To keep filing up to date and ensure that files are tidy and lexcel compliant.
To make appointments, arrange meetings and to maintain an up-to-date diary for their fee earner.
To attend clients both in person and on the telephone and to provide such support in a professional and friendly manner in keeping with the firm’s standards for client care.
Endeavour to resolve client and third party queries where applicable without fee earner intervention and pass any urgent and/or outstanding issues to the fee earner for guidance.
To keep dictation up to date within agreed timescales and advise when outside of timescale – to be agreed with individual fee earner.
Demonstrate a proactive attitude towards continuous improvement and development.
To ensure billing is completed on a monthly basis.
Apply for legal aid certificates and complete all necessary forms.
To provide guidance to junior staff as required.
To ensure the confidentiality of all the firm’s and client’s documentation and information.

The successful candidate will enjoy a busy and varied support role. You will be a conscientious and thorough team player who takes pride in delivering quality work. Fast and accurate typing speeds are essential for this post.
Salary will be competitive and dependent on experience, and the firm offers a benefits package, as well as realistic opportunities for development and progression. Apply now for immediate consideration.

Claire Richardson, HR Manager
Oakley House, 1 Hungerford Road, Huddersfield HD3 3AL
Tel: 01484 558091